Document Controller H/F

Role Definition

OVERVIEW OF ROLE

The Document Controller manages project technical documentation. He/she is responsible for documents format check and ensures that the project documentation respect the project format.

The Document Controller setup the document process within the project and ensures that the documentation flow is tracked and happens smoothly. He/she provides information to the project team regarding the documents status.

The Document Controller assembles the Final Documentation according the structure which is given to him. He/she is also responsible to archive the project technical documentation.

All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.

SPECIFIC KEY RESPONSIBILITIES & ACTIVITIES

• Setup the documentation process and issue the Project Document Control Procedure

• Setup the Electronic Document Management System (EDMS)

• Cooperate with Engineering and Planning disciplines in order to fill document numbers and format information in the Master Document Register (MDR). Ensure that all documents are referenced

• Cooperate with SCM in order to fill document numbers and format information in the Suppliers Document Registers (SDR). Ensure that all documents are referenced

• Present the document process and format at supplier Kick-Off Meetings

• Control and correct documents format

• Check and update metadata in the EDMS

• Ensure that updated documents are available for project team

• Ensure that process given in the project Document Control Procedure is respected

• Dispatch documents for internal review or approval and follow-up internal flow

• Issue officially documents to external stakeholders and track transmissions

• Receipt, track and dispatch official return comments

• Reforecast document issue dates in liaison with Engineering and Planning disciplines

• Create and issue status reports to project team and to client

• Compile Final Documentation according index established by project

• Archive project documentation (hard and electronic copies)

• At project end, produce and present to the Document Control department a Lessons Learnt

Qualification

• Fluent in English

• MS Word, Excel and Adobe Acrobat software skills

• Good comprehension of documentation flow and process

• Knowledge of documentation planning

• A knowledge of one or several EDMS would be appreciated