Lead Quality Specialist H/F

Project details

Following the 2nd French offshore call for tenders launched on the 18th of March 2013 by the French Government, the Consortium ENGIE, EDP Renewables and Caisse des Dépôts was awarded in June 2014 the development of the “Dieppe and Le Tréport” and “Iles d’Yeu et Noirmoutier” offshore wind farms off the coasts of Normandie and Vendée (hereinafter respectively “TRE” or “TRE project” and “NOY” or “NOY Project”).

Each Project includes the design, supply, installation, operation, maintenance and decommissioning of:

• 62 SIEMENS-GAMESA 8 MW – 167m Wind Turbine Generators (SG-8.0-167 WTGs);
• 62 WTG Support Structures;
• 1 Offshore High Voltage Substation (OSS) including topside and support structure;
• Inter-array cables.

NOY and TRE project companies are sister companies of a leading service company “Les Eoliennes en Mer Service” LEM.

The grid connection from the OSS to the onshore high voltage network (including two 225kV export cables, the onshore high voltage cable and the onshore station) is in the scope of RTE.

These Projects are presented in further details at https://iles-yeu-noirmoutier.eoliennes-mer.fr and .https://dieppe-le-treport.eoliennes-mer.fr 

Role Definition

Project Overall Planning

From June 2014 until June 2016, the Project Companies carried out a series of de-risking studies aiming at defining the technological choices of the Projects and confirming their technical and financial feasibility. These 2 years were called de-risking Phase.

From June 2016, the Projects entered into refining phase. This phase will last until the Final Investment Decision (FID) and Financial Close of the projects and will deliver the necessary administrative authorizations, the confirmation of the bankability of the Projects, the FEED studies for each of the technical choices made during de-risking and the procurement of all necessary works with a multitude of suppliers in order to deliver the wind farms.

Further to obtaining the permits and authorizations, the Projects have entered a tender phase in order to contract for the engineering, procurement, construction, installation, commissioning and start-up of the work packages.

The corresponding high-level Project schedule is presented below.

At the time of writing this document, following milestones are planned:

• Technical final investment decision (FID) Q4 2022/Q1 2023,
• Start of the construction works from Q4 2022 ,
• Commissioning of the offshore wind farms from Year 2025 onwards.

The Service Provider shall perform the following activities as state below:

Activity 1: review and control of quality performance from Contractors

Tasks :

• Review of quality deliverables from main Contractors (QA plan, surveillance plans, Audit plans, qualification/audit/performance evaluation records of main contractors’ subcontractors and suppliers),

Deliverables : Comments sheets in Employer’ EDMS (ACONEX) of QA deliverables.

• Arrange review meetings of monthly progress reports from Contractors with project QC leads, fabrication or relevant site managers (including QAQC KPI’s, NCR’s registers),
• Summarize and track the quality status of each package (NCR status, Contractor audit schedule, Contractor audit findings, document status, etc). Support QM in .preparation of internal reporting to Shareholders and LTA.
• Participate to regular quality meetings with Contractors in case of poor performance from contractors, include such topics in the monthly report and update the Quality Manager as soon as possible.

Deliverables :

• MoM of quality meetings
• Quality Lead monthly report
• Project Internal Monthly Report – comment sheet.

Activity 2: surveillance of contractor’s supply chain

Tasks :

• Plan, arrange and perform Employer’s audit program of main contractors, in coordination with the quality manager, package and fabrication managers and Related Contractors.
• Witness and Represent Employer during main Contractors’ audit of their supply chain (subcontractors, vendors and suppliers of critical components), follow-up on contractor’s action until close out.

Deliverables :

• Up to date, Employer’s Audit program & witness Audit program Report.
• Reviewed Contractor’s surveillance plan – Comments sheets in Employer’ EDMS (ACONEX)
• Audit plan, audit reports (or reviewed Contractor’s audit plans and reports – Comment sheets).

Activity 3: Support in management of QC services contracts

Tasks :

• Support Quality manager / assist inspection coordinator in preparation and activation of relevant Service Orders of QA/QC framework agreements (mobilization of resident inspectors, spot assistance for audit or participation to FAT at sub-suppliers, 3rd party assistance in case of dispute with contractors), Budget control and reporting.

Deliverables :

• Reviewed QA/QC resource plans and budget from QM,
• MoM of contract reviews with QC service providers

Activity 4: Quality Completion Deliverables

Tasks : 

• With the support of the Quality Manager, and agreement of Package managers, support the compilation and review of Final Documentation Material Record Book (MRB) to ensure completion and for any carry over works.

Deliverables : Reviewed of contractor Material Record Book – Comments sheets in Employer’ EDMS (ACONEX)

Activity 5: Quality Completion Deliverables

Tasks :

• Support the package managers and quality manager with the collection and coordination of lessons learned from all phases of the project life cycle.

Deliverables : Lessons Learned Register

Qualification

The Service provider shall comply with Employer’s documentation requirements, in particular using ACONEX (electronic data management system) when it comes to correspondences with Related Contractors.

The service provider should have relevant experience in electromechanical engineering related packages / scopes of work (WTG, IAC, etc).

The service provider is expected to be present in the project offices located in La Defense, Paris, for three (3) days every two (2) weeks. Exact weeks to be confirmed later with the project team.

Each Month, the Service provider shall issue a monthly activity report, detailing:

• Progress on ordering of service orders according to budget,
• Areas of concerns,

The service provider shall make sure that its personnel is sufficiently qualified in the following areas:

• Microsoft EXCEL and PowerPoint,
• Professional English, writing skills,
• ISO 9001:2015 requirements for quality management systems
• Usual standards steel and electrical standards in renewable industry (EN 1090, DNV CS 041, ISO 3834, IEC …),
• Infrastructure and renewable projects quality management.

Participation to Meetings & Workshops

In order to ensure a continuous communication between the Client and the Service Provider, a series of meetings will be organised by Client throughout the duration of the Contract. Attendance and participation to these meetings will be key to ensure communication and alignment between the parties.

Coordination Meetings

Among the recurrent meetings organised by Client, the Service Provider may be requested to attend to monthly coordination meetings. These meetings will aim at:

• Measuring performance of the Contract execution,
• Reviewing upcoming needs for additional activities and termination of on-going activities as the case may be,
• Holding discussions on challenges, difficulties, lessons learnt.

From time to time, the coordination meetings could be face-to-face meetings held in the Client’s offices in Paris-La Défense. However, if jointly agreed, those meetings will normally be held through conference call or teleconference call.

Note:

• The agenda of coordination meetings is at this stage preliminary and will be fine-tuned all along contract execution,
• The frequency of these meetings may vary (increased, decreased or even suspended) during periods when exchanges do not seem to be necessary.

Adhoc Meetings & Workshops

In addition, various ad-hoc meetings or workshops will also take place. If Client judges it relevant, the Service Provider will be requested to attend to these ad-hoc meetings.