Project Operations Manager H/F

Project details

The POM is responsible for defining the operations execution strategy, developing various installation scenarios and information related to in-country logistic.

He/She will prepare all relevant information as per internal process, support the tender team as required and as per timeframe on 1 or several large EPCI tenders.

Role Definition

OVERVIEW OF ROLE

The Project Operations Manager (POM) is accountable to the Project Manager for the safe and efficient execution of overall project operations, in accordance with planning constraints, associated cost envelope and project quality Requirements.

The POM is responsible for the co-ordination of the marine spread and onshore operations during the execution of Projects.

When supporting tenders, the POM reports to the Tender Lead and is responsible to produce the required deliverables for the leanest and most efficient offer.

All personnel are expected to contribute to creating a positive HSEQ culture within Subsea 7 and ensure familiarity with and adherence to local HSEQ codes and practices.

SPECIFIC KEY RESPONSIBILITIES & ACTIVITIES

Project support

Operations planning:

• Select the spread for the offshore operations: Subsea7 construction vessels and 3rd-party chartered construction, support and transportation vessels. Define transportation philosphy

• Define the scope of work (SOW) for each vessel and liaise closely with the VOM and OMT to ensure the defined scopes are optimised accordingly.

• Liaise with SCM Chartering Manager to ensure scopes for third party vessels are appropriate and where possible functional requirements are included in the Charter Party / Subcontract agreement.

• Support installation feasibility / support engineering for PHA reviews involving operational personnel (OMT) and Vessel Operations Managers (VOMs) prior to initiating the detailed installation engineering.

• Engage as early as possible with the Pipeline Group and Installation Engineers to ensure installability of the products and that the installation methodology is in line with expectations for operability in particular with respect to waiting on weather.

• Review time estimates provide by engineering installation team (offshore tasks) and by the field engineers (vessel port calls)

• Liaise with the Installation Engineers and the Pipeline Group (PG), oversee the development of installation procedures to ensure compliance with Contract and the various requirement identified in the Project reviews.

• Define SOW for Subcontractors / Vessel Owners and ensure requirements are properly and appropriately cascaded into the Subcontract / Charter agreements Monitor SCM selection of subcontractor’s on operations related issues.

• Prepare the SIMOPS plan in conjunction with other stakeholders

Vessels readiness:

• Ultimately responsible for driving the readiness process for operations onshore and offshore and ensure timely approval to proceed.

• Responsible for the marine spread assurance including organising the supporting surveys and audits as required.

• Check & ensure the country regulations and permits requirements are followed

• Organise the manning of chartered vessels with the support of the Crewing department (Define, Allocate, Logistic) and Owner.

• Define personnel requirements (POB) for project subcontractors’ quantity/functions such as precommissioning staff.

• Review & Endorse POBs for all vessels (quantity /functions) liaising with VOM to ensure requirements for Competency and Familiarity are met.

• Arrange “In Country” reception of vessel and operations crew to ensure compliance with local /client vaccination requirements.

• Follow-up of chartered vessel management as VOM (Audit, POB, crew competency, Mob, HSE, Emergency Plan)

Planning, Budget & Co-ordination:

• Establish the baseline operations schedule, constantly updating it and optimising it.

• Propose various scenarios for review (vessel availability/GVS, need for 3rd party and any other subject to the execution plan)

• Provide operations team man-plan (operations engineers, marine superintendent, personnel on 3rd party vessel, rigging team, HU and other platform-based construction team, logistics and SCM team size)

• In coordination with the Project Service Manager review the as-bid budget for in-country logistics and operations, establish and monitor monthly the estimate-at-completion (EAC) budget for incountry logistics and operations.

Logistic Support to Operations:

• Define all logistic requirements to support the project operations to ensure the timely deployment of resources (personnel, equipment and vessels). Liaise with S7 country organization (or local agent) for logistic purposes (Project Equipment and Material) In and Out of S7 Base.

• Define crew changes method from vessel to shore and the relevant logistics.

• Organise importation of project equipment and material in country. Identify permanent/temporary imports and hazardous materials / Dangerous Goods requirements.

• Organise vessels clearance in the country of Operations.

Mobilisation:

• Ensure full spread readiness to start the operations. Assist engineering with the Mobilisation Plan development. Ensure contract brief with Offshore Managers.

• Coordinate with other stakeholders (fabrication manager, package managers, consortium partners) to ensure ready-for-load-out dates are known and that interfaces are clear.

• Organise mobilisation of Client Representative. Co-ordinate with Client access to site

HSE:

• Support and participate to Risk Assessment review meetings with stake holders.

• In co-ordination with the project HSE manager, ensure resources (Medivac, security boats…) to support Offshore Bridging Document (including Emergency Response Plan) are available

• Ensure Permit to Work system is in place at remote facilities. In coordination with the project HSE manager arrange training of personnel for compliance to non-Subsea 7 facilities requirements

Operations:

• Organise the sequence of offshore operations

• Daily management of the support spread as per vessels requirements (incorporables, fuel, water, food).

• Re-adjust sequence as required following breakdown, incident, under/overperformance and any other delays/acceleration

• Support the PM in liaising with Client (onshore) regarding operational matters.

• Define with the PM the level of management-of-change (MOC) and approve Major MOCs during execution of the project.

• Issue the daily offshore spread activity report

Demobilisation:

• Develop the Demobilisation Plan

• Ensure all project equipment are timely demobilised and returned to suppliers.

• Ensure export compliance

• Liaise with the yards/storage facilities to return fabricated installation aids and re-certification of rigging

Tenders support

• Identify the key Operations deliverables and establish the platform to support an effective tender submission through development of the schedule, cost comparisons, vessel and personnel operational requirements to be compliant with client specifications and gap analysis.

• Collaborate with the Pursuit team, and the Tender Lead to develop the operational strategy for the tender.

• Coordinate and consolidate all inputs from multiple disciplines (Engineering, SCM, Fabrication, Operations, etc…) to support the development of the operational planning.

• Define requirements and produce SOW for SCM for 3rd party vessels and assets chartering/hiring.

• Liaise with Engineering and VOMs to define the vessels POBs and provide input to the Estimators.

• Throughout the tender ensure:

o adherence to tendering procedures and processes and maintain traceability throughout the tender and post tender clarification and negotiation phases;

o adherence to operations department ways of working to organise the activities and store the tender experience for future use/handover to project team.

• Support the tender lead and region with the post submission clarifications and negotiations to secure the win.

• Organise and host meetings with the disciplines to facilitate the offshore schedule review.

Qualification

• Minimum of 10 years’ experience in sub-sea construction recommended.

• Possess strong experience in offshore operations, having worked on board installation vessels and been deputy operations manager or project operations manager on a previous project.

• Able to demonstrate commitment to HSE and keen to promote safe practices.

• Skilled in the co-ordination of multiple interfaces across functions.

• Strong work ethic, willing to working in highly changeable environments, meeting tight deadlines whilst delivering high quality outcomes.

• Committed to collaborative working in a multi-location team environment.

• Mobility to travel to all international locations for short business trips or missions.

• Good understanding of Subsea7’s products, activities and assets.

• Fluent in English. Knowledge of French/Portuguese would be an advantage.

• Skilled in Microsoft Excel, Word and Project