Required Qualification

Key responsibilities

Operational data management – Offshare platform

• Maintain and update operational data within the Marine & Island Coordination software system (Offshare) — this is the primary day-to-day tool for the role

• Ensure all vessel registrations are correctly entered, maintained, and kept up to date: vessel details, certification status, operational windows

• Ensure all personnel registrations are accurately recorded and maintained: access permissions, competency status, shift assignments

• Monitor incoming information from contractors and verify completeness and correctness of submitted documentation before entry into the system

• Flag missing, incomplete, or non-compliant submissions to the MIC team for follow-up with the relevant contractor

Vessel and personnel coordination support

• Support the planning and coordination of vessel movements to and from the offshore project sites: scheduling inputs, movement logs, coordination with vessel representatives

• Support the administration and coordination of personnel transfers: offshore mobilisation and demobilisation logistics, documentation checks, access approvals

• Support the administration of permits, access requests, and vessel approvals: track requests through the approval process, maintain status registers, alert the MIC Lead or MIC Assistant to approaching deadlines or issues

• Provide support for onshore activities at the Ostend yard as required: coordination of project logistics, vehicle movements, storage access

Meeting support and reporting

• Participate in daily coordination meetings with the MIC Team and relevant stakeholders (package managers, HSE, contractors)

• Maintain accurate meeting minutes and action logs — distribute within agreed timelines

• Escalate inconsistencies, deviations, or operational concerns identified in the data or through contractor communications to the MIC Lead or MIC Assistant without delay

• Ensure accurate and timely administration of operational information across all MIC platforms and reporting formats

Requirements

Experience

Must-have:

• Experience in an administrative, logistics, maritime, or operational coordination environment — the role requires someone who has managed data registers, tracking systems, or operational records in a professional context

• Strong administrative and organisational skills: managing multiple data inputs simultaneously, maintaining accuracy under a continuous flow of new information

• Good understanding of logistics and operational processes: able to contextualise vessel movements, personnel scheduling, and documentation workflows without needing detailed technical explanation

• Structured and systematic approach to work: the integrity of operational data in Offshare directly supports offshore decision-making — precision is critical

Nice-to-have:

• Prior experience in a maritime, port, offshore wind, or marine operations coordination environment: familiarity with vessel scheduling, crew management systems, or offshore access administration reduces the learning curve significantly

• Experience with marine coordination or logistics software (Offshare or equivalent platforms: FieldCore, Veristar, or similar offshore project management tools)

• Knowledge of the Belgian offshore wind sector or North Sea offshore operations context

• Prior experience in large-scale infrastructure or construction project environments — offshore energy, port development, or similar

Languages

• Dutch: fluent – mandatory. Team environment, day-to-day coordination with Belgian contractors, and Ostend-based stakeholders are primarily Dutch-speaking.

• English: fluent – mandatory. The offshore project environment is international — vessel operators, international contractors, and project documentation are in English. All technical and coordination communications require professional English.

Profile

• Reliable and accurate: the MIC Watch is the custodian of operational data — errors or omissions in vessel and personnel records have real operational consequences

• Proactive and structured: identifies gaps or deviations in submitted documentation without waiting to be asked — escalates early

• Strong communicator: coordinates daily with contractors, package managers, and the MIC team — clear, direct, professional communication in both Dutch and English

• Adaptable: offshore project environments are dynamic; the MIC Watch adapts to changing operational priorities, new procedures, and evolving contractor interfaces

• Team-oriented: the MIC Watch supports the MIC Lead and MIC Assistant — effectiveness depends on alignment with the broader team rhythm

Belgian resident required. Occasional visits to project facilities, storage areas, or operational locations in the Ostend area may be required.