Document Controller H/F

Role Definition

Aventa is looking for a Document Controller for one of its clients.

Your main tasks will include :

• Provide document control services to the projects – document handling process, quality control, archiving and distribution of project documentation according to the client’s standard and contractual requirements
• Ensure that document control requirements are addressed during lifetime of the project

Overall responsible for the document handling process in the project, quality control, distribution, and archiving of project documentation (client suppliers and sub-contractor documentation including incoming comments and documentation) – in accordance with:

• Contract obligations
• Clients expectations
• Internal procedures 

Specific responsibility:

• Familiarize with the Contract requirements – understand and ensure implementation
• Establish the project in the Client Document Handling System as part of project establishment
• Establish and facilitate the document handling process within the project team – support with training and clear communication
• Establish, follow-up, and update project registers as required
• Ensure that the document handling processes towards clients, sub-contractors, and suppliers are compliant and supporting obligations and requirements. Establish a good working relationship at the beginning of a project and ensure that it is maintained throughout the life cycle
• Present requirement and perform training of sub-contractors’ and suppliers’ document controller functions
• Perform training for project team members in document handling systems
• Co-ordinate document control services as required within a geographically spread team, in accordance with client procedures
• Support and contribute to improvements / changes within the organization – report status and deviations

Additional tasks as required – typically performed as additional responsibility or required by contract:

• Address document control requirements in tenders by providing clarifications on RFQ documentation
• Interface documentation handlingo Manage Life Cycle Information (LCI)
• EDM system support
• General documentation and project execution support
• Internal projects and specific project tasks

Qualification

• Relevant education and/or relevant experience
• Advance user of Electronic Document Management systems
• Advanced user of Word, Adobe Acrobat and Outlook, basics in Excel, Powerpoint.
• Written and oral presentation skills, both English and German
• Personal skills and values: proactive, reliable, committed to excellence, competent, good communicator within the team and towards other stakeholders, pro-active, take responsibility, team player, ability to work under pressure