Office Manager / Executive project assistant H/F

Role Definition

Aventa is looking for an office Manager / Executive project assistant to support Project director and his team in all administrative areas:

• Act as the point of contact among executives, employees, clients and other external partners as deemed necessary by the Project
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly draft of reports
• Format information for internal and external communication – memos, emails, presentations, reports
• Organize and coordinate events such as conferences, seminars, workshops, etc.
• Perform other administrative tasks as required

Qualification

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Desire to work in an industrial environment
• Excellent MS Office knowledge, especially Word, Excel and PowerPoint
• Excellent verbal and written communications skills in French and English
• High School degree or equivalent
• PA diploma or certification is a plus